Struggling with time management? You’re not alone. Over 78% of students face challenges managing their time, and 59% struggle with procrastination. But mastering time management can help you reduce stress, improve grades, and balance academics with personal life. Here’s a quick overview of 8 actionable tips to take control of your schedule:
- Use a Planner or Calendar: Track deadlines, exams, and tasks. Break large projects into smaller steps and plan when to work on them.
- Set Priorities: Use tools like the Eisenhower Matrix to focus on important tasks and avoid distractions.
- Create a Daily Schedule: Time block your day for focused work, breaks, and flexibility.
- Eliminate Distractions: Turn off notifications, create a dedicated study space, and use apps like Freedom to block distractions.
- Leverage Technology: Use tools like TickTick, Forest, or Google Calendar to stay organized and productive.
- Set Time Limits for Tasks: Try the Pomodoro Technique or experiment with work-break intervals to boost focus.
- Take Regular Breaks: Recharge with short breaks to improve memory and prevent burnout.
- Ask for Help: Reach out to teachers, peers, or advisors when overwhelmed to manage your workload effectively.
These strategies aren’t just for academics – they build habits that can help you succeed in all areas of life. Start small, stick to one tip, and see the difference it makes.
How to manage your time as a student | 10 Tips to stop procrastinating & get things done!
1. Use a Calendar or Planner
Think of a planner as your personal assistant for keeping track of deadlines, events, and important dates. Since our working memory can only juggle three to five items at a time, writing things down clears mental space for more focused thinking and learning.
Using a planner can also help you sidestep the stress of last-minute scrambles. Research shows that middle school students who use planners often perform better on state tests, and students of all ages are more likely to complete their homework when they consistently track their assignments.
To get started, jot down all your key dates – exam schedules, assignment deadlines, project due dates, and holidays. Add a splash of color coding to make it easy to distinguish between classes, deadlines, and events. This simple step sets the stage for breaking down big projects into manageable daily tasks.
Here’s the trick: don’t just mark down due dates. Plan out when you’ll actually work on each task. For example, if a research paper is due Friday, block time earlier in the week for researching, outlining, and drafting.
2. Set Priorities and Goals
Once your schedule is organized, the next step is figuring out which tasks deserve your attention. Not every task matters equally, and knowing how to prioritize can make a big difference in your academic journey. Research shows that 90% of college students procrastinate, with 25% struggling with it regularly. A common hurdle is identifying which tasks are truly urgent and which ones contribute to long-term success.
President Dwight D. Eisenhower summed it up perfectly when he said:
"What is important is seldom urgent, and what is urgent is seldom important."
This philosophy inspired the Eisenhower Matrix, a tool that categorizes tasks into four groups based on urgency and importance. Here’s how it breaks down:
- Quadrant 1: Urgent and important tasks, like cramming for an exam tomorrow or completing a project that’s due in hours.
- Quadrant 2: Important but not urgent tasks, such as starting research for a paper due next month or regularly reviewing your class notes.
- Quadrant 3: Urgent but less important tasks, like answering non-critical emails or attending optional events during a busy week.
- Quadrant 4: Neither urgent nor important tasks, like endlessly scrolling through social media.
The magic lies in Quadrant 2. Spending more time here helps you avoid last-minute stress while building a solid academic foundation. Yet, many people lean toward urgent tasks, even when they’re less rewarding. A 2018 study highlighted this tendency, showing how often we prioritize urgency over importance.
For setting goals, the SMART criteria can help you turn vague ideas into clear, actionable plans. SMART goals are:
- Specific: For example, aiming to raise your GPA to 3.5.
- Measurable: Like committing to complete assignments on time.
- Achievable: Goals that are realistic given your current workload.
- Relevant: Tied to your broader academic or career aspirations.
- Time-bound: Set a deadline, such as by the end of the semester.
To manage daily tasks, consider the ABCDE method. Label each task as:
- A: Absolutely must do – critical tasks with immediate consequences.
- B: Better do – important, but not as urgent as A tasks.
- C: Could do – nice to get done, but not essential.
- D: Delegate – tasks someone else can handle.
- E: Eliminate – things that waste time without adding value.
This system forces you to prioritize intentionally, ensuring your most important academic work gets the attention it deserves.
3. Create a Daily Schedule
A well-structured daily schedule is like a personal roadmap, guiding you through your day with less stress and more clarity. It turns your priorities into actionable steps, giving each task its rightful place in your routine.
Start by anchoring your schedule around fixed commitments, like classes or work shifts. Once those are in place, you’ll have a clear idea of how much time remains for everything else. This way, you’re not cramming tasks into an already packed day but working within realistic time limits.
One effective method to organize your day is time blocking. Assign specific time slots to specific tasks. For example, you might dedicate 7:30 AM–9:30 AM to studying. This approach helps you focus on one activity at a time and reduces the risk of tasks overlapping or spiraling out of control.
Your schedule should be balanced. Include time not just for studying and extracurriculars but also for socializing, relaxing, and taking breaks. Overloading your day with back-to-back work can lead to burnout. Aim for at least a 45-minute lunch break and sprinkle in short 5- to 10-minute pauses between intense activities. These breaks aren’t just a luxury – they’re a necessity for staying refreshed and productive.
Leave room for flexibility. Life is unpredictable, and things don’t always go as planned. By building in buffer time, you can handle unexpected interruptions without derailing your entire day. For instance, if a surprise event cuts into your study session, decide ahead of time how to rearrange your tasks. Shifting less urgent activities to later in the day – or even the next day – can help you stay on track without feeling overwhelmed.
Another key to an effective schedule is aligning it with your natural energy levels. Are you more focused in the morning? Or do you hit your stride in the evening? Plan your most demanding tasks during those high-energy periods to make the most of your productivity. This small adjustment can make a big difference.
Choose scheduling tools that suit your style. Whether it’s a paper planner, a digital calendar, or a scheduling app, the best tool is the one you’ll use consistently. Don’t get caught up in finding the fanciest option; simplicity and reliability are what matter most.
Lastly, take time at the end of each week to review and adjust your schedule. Reflect on what worked and what didn’t. Maybe you realized that long study sessions leave you drained, or shorter, focused blocks are more effective. Use these insights to fine-tune your routine so it grows with your needs.
A daily schedule isn’t just a list of tasks – it’s a rhythm that helps you balance academics, activities, and personal time. Knowing what’s ahead allows you to focus on completing your goals instead of constantly deciding what to tackle next.
4. Eliminate Distractions
Mastering time management often starts with tackling distractions. Interruptions can drag out study sessions and sap productivity. In today’s world, students face a constant barrage of distractions – from buzzing phones and social media to wandering thoughts. Learning how to manage these interruptions is key to staying focused. Here’s how to handle them effectively.
Understanding Your Distraction Triggers
Distractions come in two forms: external and internal. External distractions include phone alerts, social media, TV, family, friends, or background noise. Internal distractions, on the other hand, stem from racing thoughts, stress, or mental fatigue. According to research, 31% of teens lose focus in class due to cell phone use, while 49% are sidetracked by non-class-related technology. These interruptions do more than just waste time – they can heighten stress levels and prevent your brain from turning short-term memories into long-term ones.
Handling Technology Interruptions
Smartphones are a major culprit. With hundreds of notifications pinging students daily, it’s no wonder focus suffers. A simple fix? Turn off non-essential notifications and activate the "Do Not Disturb" mode during study sessions. This creates uninterrupted time blocks for deep focus.
"Students are so reassured by that sound. They’re flipping it over and looking at the screen without even realizing that they’re doing it", explains Noelle Gilzow, a science teacher and president of the Columbia Missouri National Education Association.
Apps like Freedom can block distracting websites and social media during study hours, while RescueTime helps track app usage so you can see exactly where your time is going. These tools can help you stay on track without completely disconnecting from necessary technology.
Crafting a Distraction-Free Study Zone
Your environment plays a huge role in your ability to focus. Create a dedicated study space that your brain associates with learning. Keep this area tidy to reduce visual clutter, and, if possible, position your desk near a window for natural light, which can boost focus and reduce eye strain. If natural light isn’t an option, invest in a desk lamp with adjustable brightness.
Choosing the right chair is equally important – pick one that supports good posture, keeping you alert without being too comfortable. To block out environmental noise, consider noise-canceling headphones or play soft instrumental music or white noise.
Managing Internal Disruptions
Internal distractions, like intrusive thoughts or emotional stress, can be just as disruptive. Keep a notepad nearby to jot down any stray thoughts so they don’t linger in your mind. And don’t underestimate the importance of sleep – getting 7–9 hours a night can significantly enhance your ability to concentrate.
Building Accountability
Accountability can be a powerful tool against distractions. Study with a friend or set ground rules with roommates, like no phones during study time. Cari DeCandia, a graduate student and mother, found success by using her phone’s calendar and task management apps like Wunderlist to schedule specific study tasks and reminders, helping her stay organized and focused.
The Ripple Effect of Focus
Here’s something interesting: 91% of people reported feeling better after blocking internet access on their smartphones for just two weeks. Of those, 71% said their mental health improved, and 73% noticed better overall well-being. By consistently minimizing distractions, you not only improve your study habits but also train your brain to focus better in all aspects of life. With fewer interruptions, you’re ready to make the most of other time management strategies.
5. Use Technology Tools
Building on strategies like scheduling and prioritizing, technology can take your time management game to the next level. When used thoughtfully, these tools can help you shift from feeling scattered to staying laser-focused. The key is to pick tools wisely and use them intentionally to avoid adding new distractions.
What to Look for in a Time Management App
The best time management apps share a few must-have features that make them especially helpful for students. Look for apps that centralize all your tasks in one place, so you’re not juggling multiple systems. Prioritization tools are a big plus – they let you organize tasks by urgency and importance. Reliable reminders and notifications ensure you don’t miss deadlines, while cross-platform compatibility keeps your schedule accessible across devices like your phone, laptop, or tablet. Integration with email and calendars can simplify your workflow, and progress tracking gives you a clear picture of how productive you’ve been.
These features create a solid foundation for managing your time digitally, making it easier to stay on top of everything without feeling overwhelmed.
Popular Apps That Deliver Results
Here are some student-approved apps that combine practicality with high ratings:
- TickTick: Rated 4.9/5 on Apple and 4.7/5 on Android, this app combines to-do lists, calendar syncing, and habit tracking. The premium version costs $35.99 per year or $3.99 per month.
- Forest: This app gamifies focus by letting you grow virtual trees that vanish if you leave the app during study sessions. It’s rated 4.8/5 on Apple and 4.6/5 on Google Play, with a one-time fee of $3.99.
- myHomework: Built for students, myHomework offers a simple interface to track assignments. It’s free with ads or $4.99 annually for the premium version. It’s rated 4.5/5 on Apple and 3.9/5 on Android.
- Remember The Milk: A robust task manager with a 4.7/5 rating on Apple. It offers a free version, with premium features available for $49.99 per year.
AI-Powered Tools for Smarter Scheduling
AI is also making waves in time management. For instance, Motion uses artificial intelligence to plan your day automatically and adjust your schedule as priorities shift. According to research by the Nielsen Norman Group, generative AI tools like ChatGPT can improve task performance by an average of 66%, especially for complex assignments. Apps like Microsoft To-Do and Todoist now include AI features that suggest tasks based on your habits and deadlines.
How to Maximize These Tools
A whopping 87% of students believe better time management would improve their grades, and 88% actively want to sharpen these skills. To make the most of these tools, start by analyzing your current habits. Identify gaps where technology could help, then commit to using an app consistently. Break down tasks into smaller steps, set deadlines, and enable reminders to stay on track. Sync your calendars across all devices to ensure you always have access to your schedule, no matter where you are.
Apps like Google Calendar and Reclaim.ai can supercharge your productivity by up to 80% when you block out time for specific activities. Reclaim.ai even reschedules tasks automatically when your availability shifts.
Avoiding Common Pitfalls
While these tools can be incredibly helpful, it’s easy to fall into the trap of overusing or misusing them. Stick to one main app instead of bouncing between platforms, and limit how often you check it throughout the day. Set specific times to review your tasks and evaluate regularly whether the app is helping you stay productive or just becoming another distraction.
With nearly half of college students feeling they don’t have enough time for schoolwork, the right digital tools can make a huge difference. By combining thoughtful planning with the right app, you can move from feeling overwhelmed to being in control. Technology, when used wisely, can be your secret weapon for managing time effectively.
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6. Set Time Limits for Tasks
Setting time limits for tasks might sound restrictive, but it’s actually a game-changer for boosting focus and cutting through mental clutter – the kind that often leads to procrastination.
For example, committing to a focused 25-minute session creates a sense of urgency without feeling overwhelming. Instead of dreading that massive research paper, breaking it into timed blocks makes even the most daunting projects feel manageable.
The Science Behind Time Limits
Studies show that strict time boundaries improve focus, increase awareness of how long tasks take, and reduce procrastination tendencies.
"I get way more done during my pomodoros than when I try to just power through tasks. There’s something about knowing I only have to focus for 25 minutes that makes it easier to tune everything else out." – Sarah Thompson
The Pomodoro Technique: A Classic Approach
One of the most popular ways to implement time limits is the Pomodoro Technique. Created in 1987 by Francesco Cirillo – who famously used a tomato-shaped kitchen timer – this method breaks work into 25-minute sessions, followed by a 5-minute break. After completing four sessions, you take a longer break of 15 to 30 minutes. Here’s how it works:
- Pick a task.
- Set your timer for 25 minutes.
- Work until the timer rings.
- Take a short break.
- Repeat, adding longer breaks after every four sessions.
Finding Your Ideal Time Frame
While the traditional Pomodoro Technique uses 25-minute intervals, the most productive time blocks can vary. A 2014 DeskTime study found that top performers often worked for 52 minutes, followed by 17-minute breaks. Another study in 2021 suggested that some people hit peak productivity with 112-minute work sessions and 26-minute breaks.
Experiment to find what works best for you. Many students thrive with intervals between 25 and 50 minutes, paired with 5- to 15-minute breaks. Once you’ve nailed down your sweet spot, incorporate it into your daily routine.
Making Time Limits Work
To get the most out of time limits, start your day with a quick 15-minute planning session. Estimate how many focused intervals you’ll need for your tasks. For bigger projects, break them into smaller steps. If you have quick tasks, group them into one session.
When you start a session, give it your full attention until the timer rings. If unrelated ideas pop up, jot them down to revisit later. And during breaks, step away from screens – your eyes and brain deserve it.
"Marking off another successful pomodoro reinforces your progress and keeps you working towards your goals." – Jessica Lee
7. Take Regular Breaks
It might sound counterproductive, but stepping away from your studies at regular intervals can actually improve your academic performance. Studies suggest that breaks lasting anywhere from 5 to 60 minutes can recharge your energy, sharpen your focus, and increase productivity. They also help reduce stress, improve memory recall, and prevent mental burnout, all of which are crucial for staying engaged during longer study sessions.
The Science Behind Taking Breaks
There’s solid research backing the benefits of breaks. A 2011 study from the University of Illinois found that students who took short breaks to switch tasks stayed mentally sharp, while those who worked nonstop experienced a decline in performance. During these breaks, your brain consolidates memories, which is key to learning. As Leonardo G. Cohen, M.D., explains:
"Our results support the idea that wakeful rest plays just as important a role as practice in learning a new skill. It appears to be the period when our brains compress and consolidate memories of what we just practiced."
Breaks also activate the hippocampus, the part of the brain responsible for turning short-term memories into long-term ones.
Finding the Right Break Schedule
The best break schedule often depends on your personal rhythm. A good starting point is the popular method of working for 25 to 50 minutes and then taking a 5 to 15-minute break. However, it’s worth experimenting to see what intervals work best for you. The Harvard Business Review emphasizes the importance of short, regular pauses:
"A longer break does not necessarily equate to a better break. Disengaging from work only for a few minutes but on a regular basis (micro-breaks) can be sufficient for preventing exhaustion and boosting performance."
What Makes a Break Effective?
Not all breaks are created equal. For instance, scrolling through social media rarely gives your brain the rest it needs. Instead, focus on activities that truly allow your mind to relax. Here are a few ideas:
- Step outside for a quick walk and get some fresh air.
- Practice deep breathing or do a few stretches.
- Listen to music to reset your mood.
Physical activity, even for a few minutes, can refresh your mind and improve your overall well-being. For shorter breaks, try drinking water, doing a few jumping jacks, or stretching at your desk. If you have more time, consider a 15-minute yoga session, reading something you enjoy, or even taking a quick nap to recharge.
Making Breaks Part of Your Routine
Strategic breaks are an essential part of managing your time effectively. Pay attention to when your focus starts to slip – usually after 25 to 50 minutes of concentrated effort – and take a short pause. Using a timer can help you keep breaks brief and ensure you return to your work feeling refreshed and ready to dive back in.
8. Ask for Help When Needed
In addition to using scheduling tools and focusing techniques, knowing when and how to seek support is a key part of managing your time effectively. Reaching out for help not only improves time management but also boosts academic performance, often leading to better grades.
The Numbers Speak for Themselves
Research highlights a striking fact: only about 16% of students consistently ask for help, yet over 97% of those who saw their grades improve had sought assistance. Kate Jones captures this well:
"Asking for help is a sign of strength not weakness, although for many (children and adults) it can be challenging or uncomfortable to recognise when help is needed."
When Stress Takes Over
Feeling overwhelmed by stress or unclear expectations can push your brain into what’s known as "survival states." In these moments, your problem-solving and decision-making abilities might take a back seat. If you’re struggling under a heavy workload, consider requesting adjustments to your learning environment. Whether it’s accommodations or extra support, taking this step can make your academic journey more manageable and even improve your overall well-being.
Building Your Support Network
A strong support system is essential for navigating academic challenges. Start with your teachers or professors – they often hold office hours specifically to assist students. Academic advisors can provide tailored strategies, and your school’s resource center might offer tutoring, study groups, or other helpful programs. Don’t underestimate the power of peer support; joining a study group or having an accountability partner can keep you on track and motivated. Combining these resources with structured planning can significantly boost your productivity.
Asking for Help the Right Way
When seeking help, clarity is key. Instead of saying "I’m overwhelmed", try specifying your issue, such as, "I need help prioritizing three assignments due next week." Clear communication shows you’re organized and serious about finding a solution. As researcher Stuart A. Karabenick notes:
"Make it explicit, let them practice it. … It can be very, very effective to make it transparent that this is a normal part of learning."
For professor-related concerns, visit during office hours or schedule a short meeting to discuss your workload or deadlines. Sometimes, simply talking through your challenges can lead to solutions like adjusted assignments or extended deadlines.
Building relationships with faculty early in the semester can make asking for help less daunting later on. Establishing this connection ensures you have a reliable support network when challenges arise.
Digital vs Paper Planners Comparison
When it comes to staying productive and organized, choosing the right planner can make a big difference. Whether you prefer digital tools or the classic feel of paper, each option has its own strengths.
Digital planners are all about convenience and flexibility. You can customize them with features like color coding, reminders, and alerts. On the other hand, paper planners offer a break from screens and help improve memory retention through the physical act of writing.
In fact, a study from the University of Tokyo found that students who wrote down calendar events on paper showed higher brain activity when recalling details compared to those using digital tools. Writing engages multiple areas of the brain, making the information stick better than typing.
| Feature | Digital Planners/Apps | Paper Planners |
|---|---|---|
| Accessibility | Available on multiple devices | Must carry the planner |
| Customization | Highly customizable (e.g., colors, alerts) | Limited to manual designs |
| Cost | Free or subscription-based | One-time purchase |
| Distraction Potential | Can be distracting (notifications) | Minimal distractions |
| Backup and Sharing | Easy to back up and share | Harder to duplicate |
So, how do you choose? It really depends on your lifestyle. Digital planners are great if your phone is always with you, while paper planners can help you stay focused if you’re trying to avoid the distractions of technology.
Many people find success with a hybrid approach – using a digital calendar for appointments and time-sensitive events, and a paper planner for daily to-do lists and goals. This way, you get the best of both worlds, combining the strengths of each system while minimizing their drawbacks.
Conclusion
Getting a handle on time management can completely change the way students navigate their academic lives. The eight strategies we’ve discussed work together to build a dependable framework that can guide you not just through school but well into your future. Whether it’s using calendars or knowing when to ask for help, these tips offer practical solutions to one of the most common student struggles.
But here’s the thing – these skills aren’t just for the classroom. According to research from the University of Pennsylvania, self-discipline (the backbone of time management) is a stronger predictor of academic performance in teenagers than intelligence. Think about that: mastering these strategies could give you a real edge, not just in school, but in life.
"Time management is probably the single most important skill that will help a student succeed. How well a student manages his or her time will also affect overall well-being – at the end of the week or at the end of the term."
- Colin Deyman, Academic Advisor at Southern New Hampshire University
The key is to start small. Pick one strategy and stick with it until it becomes second nature. Remember, constantly switching between tasks can eat up 40% of your productive time. Instead of aiming for perfection right away, focus on building steady, consistent habits.
These time management skills don’t just help you ace your classes – they also show future employers you can juggle deadlines and responsibilities. By developing these habits now, you’re setting yourself up for success far beyond graduation.
FAQs
What are some effective ways to prioritize tasks and avoid procrastination as a student?
To stay on top of your tasks and avoid falling into the procrastination trap, try breaking big projects into smaller, more achievable steps. Start with the most urgent or impactful tasks – this way, you’re focusing on what truly needs your attention first. A well-structured to-do list with clear deadlines can also keep you on track and motivated.
Set aside specific time slots for each task, and commit to following your schedule. Minimize distractions by creating boundaries – turn off notifications, set your phone aside, or work in a quiet, dedicated space. When you approach your priorities one step at a time, you’ll not only feel less overwhelmed but also see a noticeable boost in your productivity.
How can I stay focused and avoid distractions while studying?
To keep your focus sharp and distractions at bay while studying, start by switching off notifications on your devices and setting up a tidy, quiet study area. A clutter-free and calm environment makes it easier to concentrate.
Consider breaking your study time into smaller, focused intervals. Techniques like the Pomodoro method – where you work for 25 minutes and then take a 5-minute break – can help you stay on track and avoid feeling overwhelmed. If you tend to fidget, using items like stress balls or fidget toys can help redirect that energy without pulling your attention away.
When you notice your mind wandering, try incorporating mindfulness or simple breathing exercises. These quick resets can help you regain focus and stay productive during your study sessions.
How can I take breaks during studying without losing focus or productivity?
Taking breaks isn’t just nice – it’s necessary to keep your energy up and avoid burnout. One effective method to manage your time and energy is the Pomodoro Technique. Here’s how it works: focus on a task for 25 minutes, then take a 5-minute breather. If you’re working or studying for longer stretches, aim for a 10-15 minute break after every 50-60 minutes of concentrated effort.
What you do during your breaks matters, too. Use that time to recharge by stretching, grabbing a quick snack, or stepping outside for some fresh air. These small pauses are like hitting the reset button for your brain, helping you stay sharp and productive throughout the day. Don’t underestimate the power of a well-timed break – it’s a key ingredient for staying on top of your game!
